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‍New Thresholds for Micro and Small Purchases:

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Pursuant to 23-O-1212, the thresholds for Micro and Small Purchases have been increased to $25,000 and $100,000 respectively, effective July 1st, 2023. Such a change requires an appropriate level of control to be instituted to safeguard the process.

These control measures are outlined below:

• Micro Purchases ($0 - $25,000): No less than one business shall solicited to submit a quotation. The award shall be made to a fair and equitably priced vendor. The name of the business submitting a quotation, the date and amount of quotation shall be recorded and maintained as public record.

• Small Purchases ($25,000 - $100,000): No less than three businesses shall be solicited to submit quotations. The award will be made to the business offering the lowest responsive quotation. The name of the business submitting a quotation, and the date and amount of each quotation shall be recorded and maintained as a public record.

•  Competitive bids (larger purchases/projects):

-- You must submit a bid response electronically through the Supplier Portal.

-- All responses submitted by the deadline are evaluated by a team of City employees, then the winning bidder is awarded the contract.

-- Our goal for competitive bids is 90 days from the publish date to the executed contract.

How do I let the City of Atlanta’s employees know about the goods or services my business offers?
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• Add Product and Service Codes to your Supplier Profile when you register or by editing your existing supplier profile.

• Upload your capabilities statement as an attachment to your supplier profile.

• Coming soon: cloud destination for suppliers to upload their capabilities statements, searchable by COA employees.

• Participate in supplier-facing activities you are invited to – expos, round tables, focus groups, outreach events, etc.

After registering, you are automatically signed up for the Procurement Monthly newsletter and for event and solicitation notifications via email.

Important Information Regarding Transparency and Communication Practices with the COA Employees & Suppliers:
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Prohibited Contacts:

•  Any proponent (“Bidder” or “Offeror”) questions regarding the competitive bid (RFP/IFB) should be submitted in writing to the City’s Procurement Professional.

•  All Bidders and representatives of any Bidder are strictly prohibited from contacting any other City employees, elected officials, or any third-party representatives of City on any mater having to do with the RFP/IFB.

•  All communications by any Bidder concerning the RFP/IFB must be made to the City’s DOP contact person or any other City representative designated by the Chief Procurement Officer in writing.

Blackout Period:

•  The blackout period begins with the advertisement of the synopsis and shall remain in effect until the execution of the contract, or the solicitation is canceled and will not be re-solicited, whichever comes first.

•  During the blackout period, all questions pertaining to this solicitation must be directed to the Department of Procurement’s assigned Procurement Professional or the appropriate Supervisor.

•  Offeror or any representative, agent or other person acting on behalf of Offeror is prohibited from contacting any other City agency, employee, representative, or elected or appointed official regarding questions about this solicitation.

•  Violations of this section will result in Offeror’s disqualification.

How do I request a meeting to make a “sales pitch” about the goods/services my company provides?
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• For submitting your sales pitch to the City of Atlanta, please submit your request to Introduce Your Company.